At Axiom IT (ACN 144 867 890) (we, us or our), we want to have the best possible relationships with our clients, people and suppliers. To achieve this, we may need to collect personal information about you and the relevant circumstances surrounding your interaction with us.
It is important for us to ensure that you are confident that any personal information you provide is treated in the appropriate manner and with the appropriate degree of privacy.
What does “personal information” mean?
Personal information is any information about you that identifies you or by which your identity may be reasonably determined.
What personal information do we collect?
The type of personal information we collect from you will depend on how you interact with us. Generally, we collect the following types of information:
- Your name and/or your company’s name
- financial information, such as bank account numbers and credit card numbers;
- Your address, email, telephone or other contact details
- other information you provide to us from time to time
How do we collect your personal information?
Generally, we collect your personal information when you:
- provide it to us directly through a form on our website, via email, telephone or in person;
- use our website;
- provide us with feedback;
- apply for a job with us;
- participate in promotions or events.
We may collect personal information about you from other sources without your direct knowledge, including from other companies and publicly available sources.
We will always collect your personal information directly from you where possible. Where we are unable to obtain personal information directly from you we will obtain your consent before information is obtained from another party.
Regardless of how your personal information is collected – whether it is directly from you, from your interactions with us or from third parties – we will deal with your personal information in accordance with this policy.
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Why do we collect your personal information?
We collect your personal information so we can:
- contact you;
- advertise products and services that are relevant to you;
- manage our business;
- improve and develop our products and services;
- ask you for feedback;
- conduct promotions or events;
- assess the performance of our website;
- process your payments for our products and services;
- comply with our legal obligations.
We only collect, store and use personal information for the purposes set out above.
When you purchase products or services from us, we collect your financial information (e.g., credit card details or bank details) to process payments. We don’t store those details.
Will we disclose your personal information?
Sometimes we’ll need to disclose your personal information to other people or entities (‘third parties’) for the purposes set out in this policy. For example, we will pass on your payment details to our third-party payment processing system.
We will do our best to ensure that we do not disclose your personal information to a third party if you have not approved it. Your consent to the disclosure of your personal information may be given expressly, or it may be implied from your interaction with us.
We will need to disclose your personal information where the law requires us to.
Will we disclose your personal information to people or entities ?
How do we keep your personal information secure?
We will take all reasonable precautions to safeguard personal information that is held by us from loss, misuse, unauthorised access, modification or disclosure.
To ensure that your personal information is secure, we employ several means, including:
- external and internal premises security;
- the requirement for all employees to enter into a confidentiality agreement;
- computer firewall protection;
- restricted access to personal files and information;
- computer maintenance to prevent unauthorised access;
- document handling and shredding procedures with respect to personal information;
- limiting access to your personal information.
Certain information may be regarded as sensitive information. The disclosure of which can only be made by us with your direct consent. Examples of sensitive information are: criminal record, health, membership of professional trade association, religious beliefs or affiliations, financial circumstances.
We don’t usually collect sensitive information, but if we do we will always get your direct consent before disclosing your sensitive information to third parties.
We may use your personal information, such as your address or contact details, to provide you with information about services that we offer.
If at any time you do not wish to receive any information about these services please feel free to contact us and we will not send you any further material.
How do you access the personal information we store?
Should you wish to access your personal information, contact us on 1300 991 992 or by emailing us at firstname.lastname@example.org.
We will handle all requests as quickly as possible and provide that information to you. Some requests may take longer depending on the nature of the complaint. We will respond to you within 30 days of receiving your complaint outlining: what we have or will do in response to your complaint, or explaining why we believe there is no breach of our policy or the law.
Complaints about breaches of privacy
PO Box 3113
Cotham, VIC, 3101
If you are not satisfied with the response you receive from us, you can contact the Federal Privacy Commissioner by phoning 1300 363 992 or writing to:
Director of Complaints
Office of the Federal Privacy Commissioner
GPO Box 5218
Sydney NSW 2001
Last reviewed: 26/5/17