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All posts tagged Groups

Office 365 apps including Planner

Soon to be realised in most plans of Office 365 is the Office 365 Planner. It is essentially Microsoft’s answer to the ultimate collaborative tool, with the intention of making team projects easy and efficient. It offers a very visual way to organise teamwork, allowing people to create ‘Plans’ with others and then organise and assign tasks within those Plans. You can also share files, message each other and get instant updates about the project’s progress.

The Basic Setup

Each Plan has a Board. On each Board, you can assign Cards. Cards will be associated with work tasks or items, and will have assigned due dates, attachments, categories and conversations. They will display a document or picture (depending on the specific item the Card is associated with) which means the Planner remains incredibly visual, and at a glance you can see which tasks and items you have displayed on your Board. Read more

A lot of you will know what OneDrive for Business is and already be putting it to good use within your business. To those of you who aren’t familiar with the platform, OneDrive for Business with Office 365 allows you to save files into the Cloud, meaning that you can access them anywhere and on any device.

OneDrive for Business also allows you to share files with others. The benefit of this is that you can collaborate on an original document simultaneously with mulitple people, rather than sending out copies of a file and then struggling to keep track of which copy contains the most recent updates. There are several different ways to share files through OneDrive for Business. Read more

Groups for Office 365

Newly included with Office 365 and Outlook 2016 is a feature called Groups. It can be a great way to collaborate within your business whilst providing the same familiarity of Outlook, combined with the powerful security and collaborative features of SharePoint.

One of the most common ways businesses collaborate is simply by sharing documents through email, but there are so many problems with this, as we often reiterate. When sharing documents in this way, you are really only sending a copy of the original file. Any changes made by another colleague on that file will have to then be manually transferred onto the original, and if you’re dealing with several colleagues and copies, it can be a nightmare trying to keep track of the most recent changes. On top of this, sharing copies can often result in chunks of text being accidentally omitted from the final document. Read more