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All posts in Microsoft Office

In our first Cybersecurity Basics blog, we discussed the danger small businesses face when being targeted by cyber-criminals. A 2018 report indicated that “58% of cyber attack victims were small businesses, defined as organisations with less than 250 employees. And while we previously focused on the usage of Multi-Factor Authentication, how to share login details, how to spot a phishing email, and where you can acquire more help on these issues, today we’re tackling further comprehensive tips and skills your business can learn in order to stay well ahead of the game. 

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It’s not a stretch to say that most of us rely on email to communicate with our peers, both within our own organisation and others. While email is certainly a convenient way to communicate, it’s by no means a secure platform and should never be used to share sensitive information. Despite this, most email users aren’t aware of these dangers. All too often, we see people sharing passwords, credit card details and documents containing personally identifiable information across their emails.  

To help give peace of mind, this article will fill you in on all the need-to-know information about email security and how to navigate your online privacy from here on out  

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Office 365 Business Anywhere

In our work with businesses and organisations all over Australia, we see the same challenges cropping up over and over again. From budget issues to communication problems and flat productivity, many issues impacting businesses can be addressed with efficient and effective use of technology. Here are four of the problems we see the most, and how Microsoft Office 365 can assist businesses to address these challenges.

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Office 365

One of the most common gripes business owners have is email management. Staying on top of emails can be a challenge when you’re short on time and up to your neck in running a business. But if you’re still up at midnight wading through emails or regularly forgetting to reply to emails, then missing appointments or even worse – losing business – then you’ve got a problem.

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Office 365 apps including Planner

Soon to be realised in most plans of Office 365 is the Office 365 Planner. It is essentially Microsoft’s answer to the ultimate collaborative tool, with the intention of making team projects easy and efficient. It offers a very visual way to organise teamwork, allowing people to create ‘Plans’ with others and then organise and assign tasks within those Plans. You can also share files, message each other and get instant updates about the project’s progress.

The Basic Setup

Each Plan has a Board. On each Board, you can assign Cards. Cards will be associated with work tasks or items, and will have assigned due dates, attachments, categories and conversations. They will display a document or picture (depending on the specific item the Card is associated with) which means the Planner remains incredibly visual, and at a glance you can see which tasks and items you have displayed on your Board. Read more

Groups for Office 365

Newly included with Office 365 and Outlook 2016 is a feature called Groups. It can be a great way to collaborate within your business whilst providing the same familiarity of Outlook, combined with the powerful security and collaborative features of SharePoint.

One of the most common ways businesses collaborate is simply by sharing documents through email, but there are so many problems with this, as we often reiterate. When sharing documents in this way, you are really only sending a copy of the original file. Any changes made by another colleague on that file will have to then be manually transferred onto the original, and if you’re dealing with several colleagues and copies, it can be a nightmare trying to keep track of the most recent changes. On top of this, sharing copies can often result in chunks of text being accidentally omitted from the final document. Read more

Office 365 - secure your information

When running a business, security is vital. Documents saved onto computers or in shared spaces often contain large amounts of sensitive information, and for it to get into the wrong hands could sometimes have dire consequences.

It might seem like you have control over who’s accessing your documents by keeping everything in shared spaces, like Network Folders or Dropbox for example, and only sharing files with the relevant and trusted staff, but it’s not 100% secure. Who’s to stop someone who has been granted access from saving these shared files onto their computer? Suddenly anyone with access to the same computer can easily obtain and manipulate the documents. Read more

keep calm and delete emails

It’s not uncommon for businesses to legally have to provide upon request years and years’ worth of emails, perhaps to prove or disprove fraud allegations, or in the case of your business being audited – yet searching through thousands of messages for relevant content can lead to complete chaos.

What then happens if a member of staff accidentally deletes a couple of messages? It’s so easily done, but a lapse in concentration or the mis-click of a button could result in future legal issues, or problems within your business if there is a severe loss of data. What happens when the deletion isn’t quite so accidental? Most business owners and managers will have let a member of staff go under bad terms. Before you have time to remove their authorisation, what’s to stop them from causing havoc in return, perhaps altering or deleting entire mailboxes? Read more

Introducing OneNote
Humans have been keeping notes since long before computers were invented, mostly with the help of pen and paper. And while this is a simple, effective approach we believe that with technology there’s a better way. That’s why in this post I’ll introduce you to OneNote – the most powerful, easy to use note taking app that’s included with Office 365. Read more