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The number of legitimate-looking emails making their way through to inboxes has increased significantly over the last few months. To help you identify the difference between a genuine email and one that is sent from a scammer, we have put together a quick checklist.

  1. Watch out for grammatical errors and spelling mistakes in the body of the email
  2. Attachments with zip files are a good sign of a problem
  3. Office 365 emails warning of your account being deleted and/or low capacity
  4. Check if hyperlinks go to the right domain by hovering the mouse cursor above them
  5. Check if the sender email address is coming from the right domain

 

Many scammers will create copies of the Office 365 login page which are almost impossible to differentiate from the real one. Before submitting your Office 365 username and password, always check for the following:

  1. Address bar should have a green padlock and the word secure
  2. For Office 365 login pages, the address bar should begin with https://login.microsoftonline.com/

If in doubt, don’t click on or open anything. Contact the Axiom IT helpdesk to verify the authenticity of any emails you are uncertain about.

Click here to access the free recording of our webinar – “How to secure your business against scam emails & phishing attacks”

Protect against data breaches

How can you prevent notifiable data breaches from happening?

Not sure what Notifiable Data Breaches are? Click here for Part 1

The Office of the Australian Information Commissioner (OAIC) expects businesses to carry out the assessment of a data breach within 30 days of becoming aware and notify the affected parties as soon as possible.

It’s important for businesses to understand that prevention is far better than cure – especially in a scenario where time, effort, money, and the integrity of your business is at stake. To this end, all businesses must take proactive steps to ramp up security and prevent notifiable data breaches from occurring in the first place.

Let’s take a look at how preventative strategies can work in practice. Read more

Notifiable Data Breaches

Notifiable Data Breaches

Know what a notifiable data breach is? Check out our post on how you can protect your business from data breaches

Until very recently, Australian businesses were not required to inform their customers if personal information was hacked and leaked to the public or unauthorised parties. In fact, in November last year, the popular ride-sharing company Uber was named and shamed for its year-long cover-up of a data breach which exposed the personal information of 57 million Uber drivers around the world. In this case, Uber not only failed to notify the public about the breach, but they actually paid the hackers to stay quiet.

Unsurprisingly, the 2017 Australian Community Attitudes to Privacy Survey revealed that Read more

Over your server but confused by the cloud? Here are your options

If you’re reading this you probably already know this, but if your business is still using a fileserver, it’s high time you started looking at other options. With servers being notoriously expensive to maintain and lacking the capability to support the needs of the modern workplace, most businesses – small and large – have decided to move to the cloud to reap the considerable financial and productivity benefits of using cloud storage instead of a server. Read more

Office 365 Multifactor Authentication

With organisations increasingly favouring cloud computing, data security is one of those things that many people know they need to prioritise but often don’t address until it’s too late. Yet with more data being exchanged between devices around the world every day than ever before in history, it’s more important than ever to protect your data against hackers.

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Office 365 Business Anywhere

In our work with businesses and organisations all over Australia, we see the same challenges cropping up over and over again. From budget issues to communication problems and flat productivity, many issues impacting businesses can be addressed with efficient and effective use of technology. Here are four of the problems we see the most, and how Microsoft Office 365 can assist businesses to address these challenges.

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Office 365

One of the most common gripes business owners have is email management. Staying on top of emails can be a challenge when you’re short on time and up to your neck in running a business. But if you’re still up at midnight wading through emails or regularly forgetting to reply to emails, then missing appointments or even worse – losing business – then you’ve got a problem.

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Built-In Mobile Device Management for Office 365

These days everyone has a mobile device, whether that be a phone or tablet – you might even be reading this blog from one right now. You can view almost anything whilst on the go and this extends to work information. Most of your staff members will probably be accessing their work emails using their mobile devices, and whilst this is an incredibly useful and efficient way to access work information whilst on the go, it lacks the same sort of security that you experience in the workplace on your desktops. Read more

Office 365 apps including Planner

Soon to be realised in most plans of Office 365 is the Office 365 Planner. It is essentially Microsoft’s answer to the ultimate collaborative tool, with the intention of making team projects easy and efficient. It offers a very visual way to organise teamwork, allowing people to create ‘Plans’ with others and then organise and assign tasks within those Plans. You can also share files, message each other and get instant updates about the project’s progress.

The Basic Setup

Each Plan has a Board. On each Board, you can assign Cards. Cards will be associated with work tasks or items, and will have assigned due dates, attachments, categories and conversations. They will display a document or picture (depending on the specific item the Card is associated with) which means the Planner remains incredibly visual, and at a glance you can see which tasks and items you have displayed on your Board. Read more

A lot of you will know what OneDrive for Business is and already be putting it to good use within your business. To those of you who aren’t familiar with the platform, OneDrive for Business with Office 365 allows you to save files into the Cloud, meaning that you can access them anywhere and on any device.

OneDrive for Business also allows you to share files with others. The benefit of this is that you can collaborate on an original document simultaneously with mulitple people, rather than sending out copies of a file and then struggling to keep track of which copy contains the most recent updates. There are several different ways to share files through OneDrive for Business. Read more

Groups for Office 365

Newly included with Office 365 and Outlook 2016 is a feature called Groups. It can be a great way to collaborate within your business whilst providing the same familiarity of Outlook, combined with the powerful security and collaborative features of SharePoint.

One of the most common ways businesses collaborate is simply by sharing documents through email, but there are so many problems with this, as we often reiterate. When sharing documents in this way, you are really only sending a copy of the original file. Any changes made by another colleague on that file will have to then be manually transferred onto the original, and if you’re dealing with several colleagues and copies, it can be a nightmare trying to keep track of the most recent changes. On top of this, sharing copies can often result in chunks of text being accidentally omitted from the final document. Read more