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All posts tagged inbox

Groups for Office 365

Newly included with Office 365 and Outlook 2016 is a feature called Groups. It can be a great way to collaborate within your business whilst providing the same familiarity of Outlook, combined with the powerful security and collaborative features of SharePoint.

One of the most common ways businesses collaborate is simply by sharing documents through email, but there are so many problems with this, as we often reiterate. When sharing documents in this way, you are really only sending a copy of the original file. Any changes made by another colleague on that file will have to then be manually transferred onto the original, and if you’re dealing with several colleagues and copies, it can be a nightmare trying to keep track of the most recent changes. On top of this, sharing copies can often result in chunks of text being accidentally omitted from the final document. Read more

keep calm and delete emails

It’s not uncommon for businesses to legally have to provide upon request years and years’ worth of emails, perhaps to prove or disprove fraud allegations, or in the case of your business being audited – yet searching through thousands of messages for relevant content can lead to complete chaos.

What then happens if a member of staff accidentally deletes a couple of messages? It’s so easily done, but a lapse in concentration or the mis-click of a button could result in future legal issues, or problems within your business if there is a severe loss of data. What happens when the deletion isn’t quite so accidental? Most business owners and managers will have let a member of staff go under bad terms. Before you have time to remove their authorisation, what’s to stop them from causing havoc in return, perhaps altering or deleting entire mailboxes? Read more