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All posts tagged Office 365

Adobe PDF to SharePoint Online Office 365

One of the first lessons we teach people about SharePoint is how to save documents from Word, Excel and PowerPoint directly in to SharePoint instead of local folders ie My Documents. With a little bit of practice people find it just as convenient as saving documents to traditional locations such as network drives or Dropbox.  The question that usually follows is “How do I save PDF files from Adobe Reader to SharePoint?” – a great question and in this post I’ll show you how.

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While most business owners diligently protect their businesses from theft, fire and damage by investing in security systems, alarms and insurance policies to protect their property and finances, an alarming number of businesses do very little (or nothing) to protect their data.

You probably wouldn’t leave the premises of your business for the night without locking the door, but for some reason many business owners are leaving things like confidential client files, reports containing sale figures, pitch documents, tenders, contracts and sensitive emails open for theft and duplication.

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Built-In Mobile Device Management for Office 365

These days everyone has a mobile device, whether that be a phone or tablet – you might even be reading this blog from one right now. You can view almost anything whilst on the go and this extends to work information. Most of your staff members will probably be accessing their work emails using their mobile devices, and whilst this is an incredibly useful and efficient way to access work information whilst on the go, it lacks the same sort of security that you experience in the workplace on your desktops. Read more

A lot of you will know what OneDrive for Business is and already be putting it to good use within your business. To those of you who aren’t familiar with the platform, OneDrive for Business with Office 365 allows you to save files into the Cloud, meaning that you can access them anywhere and on any device.

OneDrive for Business also allows you to share files with others. The benefit of this is that you can collaborate on an original document simultaneously with mulitple people, rather than sending out copies of a file and then struggling to keep track of which copy contains the most recent updates. There are several different ways to share files through OneDrive for Business. Read more

Groups for Office 365

Newly included with Office 365 and Outlook 2016 is a feature called Groups. It can be a great way to collaborate within your business whilst providing the same familiarity of Outlook, combined with the powerful security and collaborative features of SharePoint.

One of the most common ways businesses collaborate is simply by sharing documents through email, but there are so many problems with this, as we often reiterate. When sharing documents in this way, you are really only sending a copy of the original file. Any changes made by another colleague on that file will have to then be manually transferred onto the original, and if you’re dealing with several colleagues and copies, it can be a nightmare trying to keep track of the most recent changes. On top of this, sharing copies can often result in chunks of text being accidentally omitted from the final document. Read more

Office 365 - secure your information

When running a business, security is vital. Documents saved onto computers or in shared spaces often contain large amounts of sensitive information, and for it to get into the wrong hands could sometimes have dire consequences.

It might seem like you have control over who’s accessing your documents by keeping everything in shared spaces, like Network Folders or Dropbox for example, and only sharing files with the relevant and trusted staff, but it’s not 100% secure. Who’s to stop someone who has been granted access from saving these shared files onto their computer? Suddenly anyone with access to the same computer can easily obtain and manipulate the documents. Read more

keep calm and delete emails

It’s not uncommon for businesses to legally have to provide upon request years and years’ worth of emails, perhaps to prove or disprove fraud allegations, or in the case of your business being audited – yet searching through thousands of messages for relevant content can lead to complete chaos.

What then happens if a member of staff accidentally deletes a couple of messages? It’s so easily done, but a lapse in concentration or the mis-click of a button could result in future legal issues, or problems within your business if there is a severe loss of data. What happens when the deletion isn’t quite so accidental? Most business owners and managers will have let a member of staff go under bad terms. Before you have time to remove their authorisation, what’s to stop them from causing havoc in return, perhaps altering or deleting entire mailboxes? Read more

Logos for Skype for Business and regular Skype

Most of you reading this will already know what Skype is, and if you’re not already using it professionally within your business, you probably do use it to stay in touch with friends or family. It’s a fantastic way to communicate with people on a personal level, being able to instant message, video call and easily share small files.

So what is Skype for Business?

Essentially it has all the key elements included with regular Skype but with plenty of added features to make it the tool you never knew you needed for effective business collaboration and communication. Here are just 7 of its features that will highlight why you should be using Skype for Business over regular Skype. Read more

Skype for Business logo

There’s no doubt about the fact that email is an effective method of communication for the workplace, and of course this is why it’s the primary tool used within businesses to correspond both internally and externally. However, this has meant email has become severely overused and our current comfort in using a very familiar method is keeping more convenient and efficient means kept in the shadows. One of the most common issues amongst businesses is the immense overload of email clutter received, which can take hours to sift through – valuable time that should be used on more important matters. Read more

If we were to stop for a moment and consider the ways we interact outside of work using smartphones and social media we would very quickly realise that our work communication methods are truly dated. In most small businesses I consult with, email is still the most heavily utilised and often the only method of digital communication. Contrast this to how we communicate in our personal lives and it’s a world apart. When was the last time you emailed a friend to ask a question? You probably sent them an instant message or left a message on their Facebook page. How about the last time you organised a group event? Chances are you used a Facebook group or event in favour of a group email. So why aren’t we doing this at work? Read more

Despite it being five minutes before the event was due to begin, the foyer of Microsoft was already beginning to fill with guests. Attendees filed into reception to receive name tags, coffee, and of course a pastry or two from the complimentary free breakfast. Whilst men and women from different Melbourne businesses began to mingle, the delegates from Axiom IT and Keyboard Concepts were hastily setting up their presentation, and before long everything was ready. Read more

Introducing OneNote
Humans have been keeping notes since long before computers were invented, mostly with the help of pen and paper. And while this is a simple, effective approach we believe that with technology there’s a better way. That’s why in this post I’ll introduce you to OneNote – the most powerful, easy to use note taking app that’s included with Office 365. Read more
Azure Access Panel

On average, the typical small business in Australia uses 14 different cloud apps.

Trying to remember login details and managing who can access each cloud app is difficult, even for the most organised business. In most cases, businesses will simply share accounts and passwords because managing it any other way is difficult and time consuming.

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Not so long ago, starting a small business meant investing significant amounts of money in computers, networking equipment and servers. But in the last couple of years things have changed dramatically. It’s now possible to run a small business on nothing more than a couple of computers and cloud services, eliminating servers all together. Of course this doesn’t work for every small business, but for those who fall in to this category it’s a huge money saver.
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